Job Description:

Job Title: Accounting Coordinator

Location: The Hotel Hartness
Rate: $21/hour
Employment Type: Full time (non?exempt)
Reports To: General Manager

Position Summary

The Accounting Coordinator will support the finance team by assisting with the invoice processing workflow and performing a range of minor accounting functions. This role is key in helping maintain accurate financial records, supporting vendor payments, and ensuring timely processing of invoices and related documentation.

Key Responsibilities

• Process incoming vendor invoices: verify correct coding (expense account, cost centre), obtain required approvals, and enter into the accounts payable system.

• Track invoice status and coordinate with departments and vendors to resolve invoice?related questions or discrepancies.

• Assist with payment preparation: batching invoices for review, ensuring supporting documentation is complete, preparing vouchers/checks as needed.

• Maintain vendor files and records: ensure W9s (or equivalent) are on file, update vendor contact information, file physical or electronic documentation.

• Assist in basic general ledger support: posting journal entries for routine items (e.g., minor accruals), reconciling small GL accounts as assigned.

• Support month?end closing activities in a limited capacity: e.g., preparing accrual lists, assisting with account reconciliations, gathering backup for review.

• Maintain and organise financial filing systems (paper and electronic) to support audits and internal reviews.

• Provide general support to the finance department (scanning, copying, data entry, responding to vendor or departmental inquiries) as needed.

• Ensure compliance with finance policies, procedures and internal controls of the hotel.

Experience and Skills:

Qualifications

• High school diploma or GED required; associate degree in accounting, finance or business preferred.

• Some exposure to accounting or bookkeeping functions (e.g., 1-2 years) preferred; hospitality/hotel experience is a plus.

• Comfortable working with Microsoft Excel (basic formulas, filters) and general office software.

• Strong attention to detail, good organizational skills, ability to multitask.

• Effective communicator: able to interact with departments, vendors and the finance team.

• Ability to maintain confidentiality, discretion and professionalism.

• Willingness to learn hotel accounting systems and adapt to the hospitality environment (fast pace, multiple stakeholders).

Working Conditions

• Position is based onsite at The Hotel Hartness.

• Typical work hours: Monday through Friday, business hours; some flexibility may be required when month?end or vendor deadlines demand.

• May involve periods of higher volume (e.g., after large events) and require extra attention.