Career Opportunities

Hotel Night Manager

    • Job Tracking ID: 512450-613884
    • Job Location: Wayzata, MN
    • Job Level: Entry Level (less than 2 years)
    • Level of Education: High School/GED
    • Date Updated: March 26, 2018
    • Years of Experience: Less Than 1 Year
    • Starting Date: ASAP
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Job Description:

The Hotel Landing is actively searching for a responsible, friendly, proactive, and detail oriented Night Manager.

Located only 15 minutes from Downtown Minneapolis Hotel Landing is a brand new boutique property offering a myriad of services. Managed by Hay Creek Hotels, this luxury 92 guest room & suites boutique hotel, includes an upscale 2 level restaurant/bar, seasonal patio, state of the art meeting facilities, ballroom and spa.

The Night Manager is responsible for overall general management of the hotel operations overnight. This is a full time role scheduled 11pm - 7am 5 nights per week.

¨ Balancing of daily charges, cash collections, and postings. Reconcile receipts and daily reports to ensure accuracy in daily reporting. Input of data into intricate excel reports and web-based accounting systems.

¨ Timely and accurate preparation and distribution of daily reports and shift communication by email.

¨ Security checks of entire building routinely through the night, including checking locks and maintaining energy efficiency program by the front desk agent. The Night Auditor should not leave the desk.

¨ Efficient processing of guaranteed/no show billings. Handle all direct bill accounts with supervisor/manager.

¨ Complete third shift night audit checklist.

¨ Enter invoices into web-based accounting system with accuracy. Scan all back-up imaging.

¨ Assist Housekeeping in basic upkeep duties (Laundry, common area cleaning, and bathroom cleaning) when all Night Audit tasks are completed.

¨ Address any overnight calls, bringing to the appropriate managers’ attention if necessary (i.e. employee call-out)

¨ Provide telephone services and operate the multi-line phone system effectively. Follow all service scripts.

¨ Greet and welcome all guests in a professional and hospitable manner. Direct guests as they arrive to property.

¨ Interact with guests in a respectful, cheerful, and polite manner and effectively service the guest’s needs.

¨ Register guests and securely assign them a guest room and room key.

¨ Have a thorough working knowledge of hotel property management system. Ability to navigate the PMS quickly.

¨ Verify customers' ID and credit, and establish how the customer will pay for their bill upon checkout.

¨ Keep records of room availability and guests' accounts using the specified computer system.

¨ Working knowledge of all rates, packages, groups, and booking restrictions.

¨ Review the reservation transaction reports daily.

¨ Compute bills and collect final payments from guests.

¨ Assist guests in getting luggage to their rooms. Work closely will bell services to maximize guest experience.

¨ Have full knowledge of all parking options and charges. Collect guest vehicle information.

¨ Monitor guest accounts and post charges as they occur. Monitor guest room charges transferred by Restaurant.

¨ Review accounts and charges with guests during the checkout process.

¨ Contact housekeeping or maintenance staff when guests report problems.

¨ Advise housekeeping staff when rooms have been vacated and are ready for cleaning.

¨ Keep in contact with housekeeping to keep accurate records of room status.

¨ Professionally handle guest complaints, solve problems, apologize/emphasize during guest complaints, follow up. Communicate any elevated complaints to supervisor/manager.

¨ Receive and expedite all in-house and guest messages, faxes, packages and mail received. Date-stamp, sort, and rack incoming mail and messages.

¨ Verify and update room rates as needed.

¨ Make and confirm reservations over the phone and those submitted online and via fax.

¨ Answer inquiries pertaining to hotel services, registration of guests, and shopping, dining, entertainment, and travel directions. Work closely with concierge when available.

¨ Record guest comments or complaints, referring customers to managers as necessary. Create and disperse Front Desk shift reports daily.

¨ Maintain the lobby and sitting area including ensuring coffee, other beverages, and snacks are replenished and maintained. Fix any uncleanliness, waste, newspapers, etc.

¨ Handle all lost and found inquiries efficiently and professionally, following proper guidelines. Work closely with housekeeping to ensure all items are reported and returned to the customer as soon as possible.

¨ Recording and setting wake up calls.

¨ Deposit guests' valuables in hotel safes or safe-deposit boxes as requested.

¨ Responsible for safekeeping and issuance of managerial and room keys.

¨ Responsible for safety and handling of department banks and kept in safety deposit box.

¨ Attend monthly department meetings.

¨ Be informed of all events taking place at the hotel on a daily basis.

¨ Posting bills, checks, and charges to the accounts of small groups and wedding clients per sales team.

¨ Answer questions for guests both at the front desk and over the phone.

¨ Make special deliveries to guest rooms with gift baskets, champagne, or other special food and beverage items.

¨ Know and practice all safety and emergency procedures, including handling of emergency phone calls and what to do in an emergency.

¨ Keep log of all maintenance problems and inform house person of said problems.

¨ Communicate with housekeeping and front office associates of any room changes, no-shows, early checkouts, etc.

¨ Flexibility to step into whatever role is needed to deliver exceptional customer service. This may include taking on job responsibilities outside of this job description and may require assisting other departments in their regular functions.

¨ Flexibility to work days, nights, weekends, holidays, and critical peak business days

¨ Address each and every guest using the S.E.A.C. method, with a smile, eye contact, acknowledge their presence in a timely manner with appropriate greeting, and kindly close.

¨ Attend all scheduled meetings and training sessions.

¨ Understand and practice all HCH safety and security procedures, including Emergency Evacuation Procedures, Accident Reporting, Right to Know Law, Written Information Security Program, Bloodborne Pathogen Procedures, Anti-Harassment Policy, and Violence in the Workplace Policy.

¨ Comply with all Hotel and HCH time and attendance policies.

¨ Comply with all Hotel and HCH uniform, dress code, and appearance standards.

Hay Creek offers an extensive benefit and incentive package, including;

  • Insurance Benefit package, to include Company-funded Medical, Dental, Vision, Life, Disability, Accident, and Critical Illness
  • Competitive Salary/Wages
  • Competitive Paid Time Off Structure including Vacation, Sick, Holiday Pay, Jury Duty Leave, and Bereavement Leave
  • Standard Annual Performance/Salary Reviews
  • Merit and Cost of Living Adjustments
  • Complimentary Meals Daily
  • Complimentary underground, heated Parking
  • Employee and Friends & Family Lodging Discounts as low as fourty-nine dollars per night at all HCH Properties
  • Discounts at specific property partners (NEIRA, Historic Hotels of America)
  • 50% Discount when Dining at any HCH Property
  • Industry Discounts through Working Advantage (Entertainment Tickets, Hotels, Rental Cars, Outdoor Activities, Restaurants, etc.)
  • Discounts at each of our Spas, Golf Courses, Fitness rooms/programs and other featured amenities
  • Supportive, open-door policy work environment
  • Work Culture that is fun, energetic and motivating
  • Employee Recognition Program - 'Delight and Surprise Dollars'
  • Accelerated Career Advancement to include professional enrichment, conferences & classes, and manager in training programs.

Hotel Specific Essential Functions:

¨ Ability to remain standing for 8 hours.

¨ Ability to remain in a stationary position for 8 hours.

¨ Ability to frequently move and lift up to 30 lbs.

¨ Ability to walk the property and grounds regularly.

¨ Ability to move up and down stairs regularly.

¨ Ability to bend frequently and repetitively during a shift.

¨ Ability to use repetitive manual dexterity.

¨ Ability to move quickly based on guest needs.

¨ Ability to frequently communicate and exchange accurate information effectively.

¨ Ability to read, write, understand and speak English.

Experience and Skills:

Successful candidates in this role will be detail oriented and proactive problem solvers. Responsible for the general management and security of the hotel overnight candidates must be able to think quickly on their feet, remain focused and be observant.

Ability to perform basic math and accounting functions required.

Previous Night Audit/Front Desk Supervisory experience and/or Post-secondary degree in Hospitality & Tourism or Business Administration preferred

Energetic and outgoing, with a positive attitude; driven to provide outstanding guest service.
Ability to effectively communicate in written and verbal form required.
Excellent organization, computer, analytical, and problem solving skills.

Hay Creek Hotels ensures all candidates are able to apply for employment. If you require a reasonable accommodation or assistance in completing an online application, please contact the local Human Resource office at the hotel in which you are applying.